Terms & Conditions
The terms & conditions the photographer/videographer shall mean any representative of Singhandkaurphotography . “The client(s)” shall be those persons defined as bride and groom/bride and bride/groom and groom in the wedding booking. It is agreed that the following terms set out the total agreement made between the parties and that no variation or modification of these shall be effective unless agreed by both parties in writing. Any booking whether confirmed verbally, electronically or in writing will be subject to a legally binding contract carrying the following non-negotiable terms and conditions of booking
Booking Fee / Deposit Payments
On completion of booking form and payment, full acceptance of these terms and conditions will be taken.
Your booking secures the time and services of the photographer/videographer for the wedding and is refundable or transferable in the event of cancellation according to the cancellation policy further down on tics.
Wedding Arrangements
The details of the wedding arrangements can be finalised via the wedding booking form and via email/phone conversation or in person. The Client shall notify Singhandkaurphotography of any changes to these details in writing. The photographer/videographer/s cannot be held liable for delays or disruption in their delivery of the service until any changes are received, and acknowledged in writing. We aim to deal with the wedding couple with regards to details. If a parent or family member books us on your behalf, we still require to deal with the wedding couple regarding logistics and wedding details.
Cancellation/Postponement
The Client may cancel this contract at any time by giving written notice by post to Singhandkaurphotography but in doing so shall forfeit any monies paid according to this cancellation policy:
The amount paid is refundable minus a $200 admin fee if cancelled 6 months or more before the date booked, If cancelled between 6 and 2 months prior to the date a charge of 50% will incur, if cancelled within 1 months of the above date no refund will be made. If Singhandkaurphotography cancel at any point a full refund will be made. The refund will be issued 60 days on receiving written confirmation by post. The only time we will not make a refund is if we have had to cancel due to late/non payment. If an agreed payment is more than 48hrs late then we have the right to cancel at any point, we will so this in writing by email.
Covid-19
The client will be offered a free move to a new suitable date they provide. We will also offer to hold your booking until a new suitable date is found. If you decide to move to a date where we can not accommodate you the terms and conditions above will be implemented. If you chose to cancel completely this is your choice and the above terms and conditions will apply and a cancellation/admin fee will be deducted from the refunded amount. The refund will be issued 60 days on receiving written confirmation by post.
Display
The client(s) hereby allows the Singhandkaurphotography to display any images covered by this contract and to generally promote the business in advertising, brochures, magazine articles, websites, social media, blogs sample albums etc. A sneak peak can be posted the same day/or within a matter of days on social media for marketing purposes.
Presentation
All photo/videos will be received on a USB stick provided by client and will be provided in full HD OR 4 K depending. After receiving the photos/video, the clients may have one opportunity only to make any amendments. If any other changes are wanted to be made after this opportunity, a $50 per hourly rate for editing will be charged by Singhandkaurphotography. Once supplied all footage will be stored by Singhandkaurphotography for 6 months before being permanently deleted, this will be irretrievable. If there are any issues with your presented footage please make us aware in this time frame, we take no responsibility if footage is lost/damaged and we are not made aware before the 6 month period has passed.
Singhandkaurphotography aims to have all videos completed and sent back within 8-16 weeks of the wedding day, however this can not always be possible.
For a booking involving a church ceremony or at certain venues, the photographer/videographer’s movements are sometimes restricted by the official in charge. The area from which the photographer/videographer is able to cover the ceremony may not be the photograohers/videographers’s choice and the photographer/videographer cannot accept responsibility for any obstructed view should this be the case. Occasionally the venue can refuse photography/videography during the ceremony. This is not the responsibility of the photographyer/videographer and will be discussed with the couple.
Copyright
The copyright Designs and Patents Acts assign the copyright of the images to Singhandkaurphotography. Any images/videos or copies of images/videos whether stored digitally or otherwise and any computer program including any source or object code, computer files or printed documentation relating to such images are protected by the Copyright and Design Act 1988. It is contrary to the Act to copy or allow to be copied photographically/electronically or by any other means an image/video created as part of this contract without the permission of Singhandkaurphotography. On completion of payment and services, Singhandkaurphotography grants the License to Print and License of Use fully to the clients. Clients are free to use, copy, share, print without restriction. Singhandkaurphotography owns all images/videos and has no legal requirement to supply any additional images/videos outside of the agreement, if Singhandkaurphotography wish to share any additional images/videos there will be a charge and it will be at there discretion.
Force Majeure or Act of God
Although all equipment is checked regularly and reasonable steps are taken to ensure backup equipment is available, the Photographer/videographer will not be responsible for any footage/images that are not produced due to technical failure.
Attendance
In the unlikely event of the assigned Photographer/videographer being unable to attend your wedding due to unforeseen circumstances, we reserve the right to appoint another Photographer/videographer to attend your wedding on our behalf to undertake the wedding Photography/videography to his/her best ability.
Limitation of Liability
In the unlikely event of a total photographic failure or cancellation of this contract by either party or in any other circumstance the liability of one party to the other shall be limited to the total value of the contract. Neither party shall be liable for indirect or consequential loss.
Personal Accident
Any directions issued to clients, their guests or employees during a video shoot are deemed to be at said persons own risk. The Photographer/videographer cannot be held responsible for any personal accidents during a photo or video shoot of any kind.
PAYMENT SCHEDULE
Client must pay the deposit and final payment described below before the Photographer/videographer has any obligation to perform the Assignment. Client’s failure to pay the deposit and final payment shall be deemed a material breach of this Agreement, shall result in damage to the Studio, and shall relieve the Studio and Photograph from performing any services under this Agreement.
4.1. DEPOSIT
The deposit fee described on page 1 of Agreement reserves the Photographer’s services for the Assignment on the date and time, and at the location(s). The deposit is due and payable 14 days after receiving an invoice and contract to confirm the booking. The deposit is non-refundable.
4.2. FINAL PAYMENT
The final payment of the Agreement is due on the date of the assignment.
15. Destination Weddings and Travel Expenses:
Travel expenses will be incurred for any event outside of Calgary, Alberta. Agrees to pay the travel fee agreed upon in this contract. Travel fees may include but are not limited to gas, airline tickets, hotel, rental car, and miscellaneous expenses.